Leo A Daly & Lockwood, Andrews & Newnam, Inc.

  • Executive Assistant

    Job Locations US-TX-Dallas
    Req No.
    2018-3725
    Category
    Administrative/Clerical
    Type
    Regular Full-Time
  • Overview

    This position is responsible for providing administrative assistance to the President of Leo A Daly. This person will perform all administrative responsibilities such as travel arrangements (domestic and international), setting up meetings, ordering office supplies, expense accounting, word processing, presentation development, spreadsheet management, e-mail, preparing meeting minutes and work closely with other Senior Executives and their Assistants. Assist with various special projects as needed.

    Responsibilities

    This position will be expected to handle documentation and details of a highly confidential and critical nature flawlessly. The role will also require interaction and partnering with various departments, technical team members and consultants. Professional representation of the company is required at all times. Candidate will be expected to relieve the executive of complex details and advanced administrative duties.

    Qualifications

    •  Minimum 10 years of executive level administrative support at the senior management level (CEO/President/SVP).
    • Must have advanced skills with MS Office Suite, Outlook, SharePoint. Be proficient in scheduling meetings, maintaining contacts list, sending e-mail via distribution lists and processing e-mails.
    • Scheduling travel (domestic and international) is required
    • Solid experience with the use of web and browser tools, such as doing research on the internet
    • Assist in planning and preparation of semi-annual management meetings
    • Candidate must be very organized and detailed oriented, able to multi-task, and follow through on action items. The person must be self-organizing and self-starting. The person must have experience taking administrative tasks proactively and without direction, determine the correct direction, working with people in a win-win fashion, and get the needed results.
    • Candidate must possess excellent written and verbal communications skills, and be able to handle tense situations in a tactful and professional manner. Interpersonal skills - must be mature and experienced. The person must possess integrity and full disclosure principles.
    • The individual must be a team player and very customer and solutions oriented.
    • Occasional overtime required.

     

    Desired Skills / Education/ Special Qualifications:

    • Working knowledge of Deltek Vision
    • Past Exec Admin support for Architectural Company
    • General knowledge of general company policies, practices and procedures.
    • College degree

     

     

     

    EEO Information

    Leo A Daly Company is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Leo A Daly Company, is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department at 402-391-8111. For more information about your rights under the law, see EEO is the Law

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